Community Pharmacy IT Group (CP ITG) workstream updates

Community Pharmacy IT Group (CP ITG) workstream updates

Read more about CP ITG and its work at: the Community Pharmacy IT Group (CP ITG) webpage.

This ‘CP ITG workstream update‘ webpage sets out information following CP ITG meetings based on the the latest pharmacy IT bulletin.

The latest bulletin can be also be downloaded in pdf format: CP ITG Winter 2021 IT bulletin update (pdf).


Workstreams (overview)

CP ITG has five workstream areas:

  1. Interoperability and security: Ensuring information about people’s health and care can be safely and securely accessed, wherever it is needed. (WS1a-1d)
  2. Reducing burden: Use of digital to reduce the burden on pharmacy teams, so they can focus on patients, and appropriate infrastructure for the task. (WS2a)
  3. Good use of digital: Support the use of digital within pharmacy to improve health and care productivity, improve patient safety outcomes and improve cooperation between pharmacy teams and the health and care system. (WS3a-3c)
  4. Patient and pharmacy tools: Support enabling patients to be able to choose digital tools to access medicines information and pharmacy services directly, so they can receive the best outcomes, recognising the need to also remain inclusive for all patients. (WS4a)
  5. Set out roadmap priorities: Development and promotion of a wider community pharmacy digital roadmap / vision. (WS5a)

Those areas have some alignment with NHSX missions. See downloadable PDF version of the full: CP ITG workstreams.

These sections below set out updates related to these workstreams based on the most recent pharmacy IT bulletin.

IT policy updates

NHS Digital Clinical Safety Strategy

  • NHSX, NHS Digital and NHS England and NHS Improvement (NHSE&I) recently published a Digital Clinical Safety Strategy. It aims to improve the safety of digital technologies, now and in the future, with its recommendations including:
    1. Understanding of, and planning for the clinical impacts if IT technologies have downtime.
    2. The Learn from patient safety events (LFPSE) service (which replaced the NRLS service) to have a greater emphasis on digital systems and technologies.
    3. Other reporting mechanisms to align to the LFPSE service – reporting digital clinical safety incident information into the LFPSE should be accessible via all standard incident reporting platforms.
    4. LFPSE mandatory questions will ask reporters if an event is related to an IT or software system, and follow-up questions will ask about the nature of the IT or software problem.
    5. System-wide learning and response related to digital technologies.
    6. IT help desk queries, system downtime reports and, when possible, patient, and public stories should be considered in a triangulated way.
    7. IT suppliers are recommended to produce a clinical safety case report (CSCR) which contains a hazard log that details mitigations and additional controls. This is to be maintained throughout the life cycle of the health IT system and its use and sharing is critical to system-wide learning.
    8. Necessary information will be relayed from LFPSE to NHS Digital and NHSX.
    9. Clinical Risk Management Training such as that equivalent to the relevant Health Education England (HEE) module to be promoted to additional groups working at the intersections of digital clinical safety, including those working in industry and patient safety professionals and health and care workers.
    10. The Clinical Safety Forum to continue to enable sharing of ideas and lessons.
    11. Digital clinical safety to be embedded within future policy and regulatory documents.
    12. A central patient-identifiable database should be created by collecting key details of the implantation of all devices at the time of the operation.
    13. Digital products and services may be assessed against the NHS Service Standard.
    14. A National Digital Clinical Safety Board will be established with responsibility for strategy implementation. It will include policy makers, patients, and suppliers of digital technologies.

Integrated Care Systems (ICS)

Innovation

IT policy: lessons from the COVID-19 pandemic

Digital clinical safety

IT policy: other updates

NHSX published the ‘Who Pays for What’ framework

  • NHSX published the ‘Who Pays for What’ framework to clarify how ICSs and other relevant parties now and in the future can apply for access to IT funds.
  • This framework set out that for 2021-2022 national funding for specific transformational technological projects would be consolidated into a single fund – the Unified Tech Fund (UTF). UTF seeks to simplify and consolidate the process for accessing technology funding. The UTF will no longer be taking applications after 22nd March 2022, but some funds close well before this date. Individual ICSs or collaboratives of ICSs can apply for ShCR funding to support Shared Care Records progress. Applications must meet the criteria set out within the UTF prospectus. Several funds were added later, and some have had their close date extended.
  • NHSX proposed that for 2022-23 onwards ICSs will be expected to fund the delivery of their tech plans from their own budgets, the total funding envelope available to ICSs and their constituent organisations. They will be given control of more resources with which to do so. National funding will continue to cover national products such as the NHS App; national infrastructure; pilots linked to the NHS Long Term Plan commitments in advance of national scaling; and things that need to be done across multiple ICS areas
  • NHSX expect to move away from central funding of frontline tech.
  • Views about the ‘Who Pays for What’ framework can be sent to wpfw@nhsx.nhs.uk.

Interoperability and records

NHS Profile Manager

  • A new tool, NHS profile manager is scheduled to replace both the DoS Updater and the NHS website editor in early 2022.
  • During November 2021, NHS Digital will review all the existing users of the NHS website profile editor and any users who are not using an email address ending with nhs.net will receive email instructions on how to update their login details.
  • This will help all contractors to ensure that they are prepared for the launch of the new NHS profile manager in early 2022.
  • Group members are encouraged to use example communications copy to update their networks post meeting; invited to see a demo of the new system during a CP ITG subgroup call (scheduled for late November 2021) and provide feedback on it.
  • NHS Digital will update multiples about the plans concerning the NHS website and DoS Application programming interface (API), during a late 2021 call which is being facilitated by PSNC.

Interoperability and NHSX strategy

  1. A new end-to-end process and governance model for standards development.
  2. A standards and interoperability strategy to be published.
  3. An open-source playbook which will provide guidance to providers and commissioners looking to adopt and implement open-source solutions.
  4. A long-term roadmap for standards and interoperability, this will include a timeline for moving from one version to another and will assist vendors, providers and commissioners with planning and development.
  5. A standards portal, registry of standards used across health and care. Standards may be arranged by use case and easily searchable. The portal will be supported by community features to enable greater collaboration and sharing around standards development, maintenance, and adoption.
  • NHSX can be contacted regarding this programme of work via standards@nhsx.nhs.uk.
  • Collated feedback will be shared with NHSX.

NHSBSA/NHSE&I update on pharmacy services API work

  • NHSBSA are to update the group.
  • NHSBSA are to invite CP ITG PMR/CPCF suppliers and relevant persons to a dedicated call on the topic.

Closure of the Shielded Patient List

  • NHS Digital previously added a ‘Shielded Patient Flag’ to the NHS Summary Care Record (SCR), this included patients who were on the Shielded Patient List. This enabled community pharmacy teams using the SCRa application to see an alert when viewing the SCR of such a patient.
  • Following Government announcements regarding the end of national shielding in England, the Shielded Patient List (SPL) for England will be closed and changes to patient risk status have stopped being applied. This means:
    • any changes to local patient risk status are no longer captured in the national SPL, or shared with other health and care system partners; and
    • the high-risk flag is not an indicator to be relied upon to assess a patient’s current risk from COVID-19 by GPs or in practice management and reporting.
  • NHS Digital plan to undertake a managed closure of the SPL during late 2021 and early 2022.

Shared Care Records (ShCR) update

LPCs and/or local contractors can continue to take steps to gain pharmacy access such as:

Other updates:

Local Pharmaceutical Committees (LPCs), ShCR project teams and other parties supporting ShCR pharmacy deployment are encouraged to contact it@psnc.org.uk with technical ShCR information so that supplier and IT support helpdesks can whitelist several ShCR domains at the same time.

NHSX are working with South Central West CSU to develop national Shared Care Records (ShCRs) guidance for the Pharmacy, Ambulance and Community sectors. ShCR usage in Community Pharmacy, Ambulance and Community sectors has been limited. This guidance will promote uptake by providing practical steps for how to join local ShCRs and how to onboard organisations onto ShCR programmes. The work is split into three work packages:

  • Work package one: Case studies and best practice examples from ShCRs pilot sites and live sites. These case studies will highlight organisations’ experiences of using ShCRs and their feedback, including how they overcame any barriers and if any business change processes were implemented.
  • Work package two: Guidance for PODAC organisations who want to make best use of ShCR solutions. This includes the practical steps required to join and access a ShCR solution.
  • Work package three: Guidance for organisations who are responsible for the delivery of ShCRs to ensure they follow best practice architecture patterns and make use of existing and emerging national services and standards.

NHSX have commenced work package one and aim to start work packages two and three during November 2021.

Records

Other updates about interoperability

NHSmail

  • NHS Digital has tasked an Accenture project team with exploring and boosting NHSmail and NHSmail Teams usage, including within the community pharmacy sector.
  • Pharmacy use of NHSmail is higher than use within many other sectors, however, usage could be higher still.
  • NHS Digital has now rolled out NHSmail MS Teams to 1.3 million users across the NHS since March, and in the space of six months it has been used for 14.5 million calls and has hosted more than 32 million virtual meetings.
  • NHSmail support pages outline the benefit of the NHSmail Teams “Virtual Visits” patient consultation platform – namely, this platform enables appointment booking and video consultation. The NHSmail team previously provided a demo to PSNC and CP ITG representatives. Several contractors amongst the small alpha pilot group have begun to successfully use and pilot Virtual Visits. Pharmacy contractors that would like to pilot this are encouraged to contact it@psnc.org.uk with their name, ODS code and telephone number and include ‘Virtual Visits pilot’ within the email subject title. Prerequisites for piloting: a personal NHSmail account, NHSmail MS Teams, access to a webcam and a suitable computer or mobile device.

IG, identity and security

Data Security and Protection Toolkit (DSPTK)

  • PSNC and NHS Digital are currently updating the Data Security and Protection Toolkit (DSPTK) and related tips. Additional user testing is also planned. If you would like to get involved with this user testing, please contact it@psnc.org.uk.
  • NHS Digital may update contractors about the availability of the initial Toolkit version. However, we strongly recommend that contractors hold off accessing the Toolkit until the planned improvements have been finalised and PSNC releases its updated guidance. Contractors will still have adequate time to complete the Toolkit before the submission deadline on 30th June 2022. We will keep contractors informed of any developments.

Other data security updates

Connectivity, business continuity arrangements

Reducing burden

  • The group previously identified going paperless as a priority – within its Digital Priority List and Views on the next generation of EPS However, pharmacy teams continue to report considerable use of paper and printing for reasons such as enabling prescription information to move around the dispensary given limited space for PMR terminals. Following work with the group and the paperless sub-group the ‘Going paperless’ webpage is now available.
  • The NHS Business Services Authority (NHSBSA) from October 2021 begun posting out a new version of the paper FP34C submission form. This FP34C version will continue to be issued until March 2022 (for prescriptions dispensed in February 2022), after which FP34C submissions through the Manage Your Service (MYS) portal will become compulsory. The revised FP34C form includes various improvements. Figures for Electronic Prescription Claims and FP10 Paper Claims now have separate entries on the form to ease the contractor reconciliation process and related EPS totals comparisons.
  • PSNC published a factsheet that explains how pharmacy team members can check if they have an older NHS Smartcard needing replacement ahead of December 2021 deadlines.
  • NHS Digital previously added the multi-site ‘FFFFF’ Smartcard code and SCR rights onto Smartcards with the pharmacist or pharmacy technician role, because of the COVID-19 pandemic. The initiative was supported by PSNC and NHS England and NHS Improvement. NHS Digital previously confirmed to PSNC that assignment codes will be further extended until 31st March 2022.
  • NHSX, NHS Digital, PSNC and others are supporting an initiative to rationalise central lists of pharmacy data used within NHS systems and datasets. This will help align data, reduce pharmacy workload, and improve accuracy and data quality. The workstream is also helping to identify future NHS profile manager enhancements, some of which are being added to the roadmap.
  • The Prescribing Policy and Charges team at DHSC are conducting discovery work to explore patient digital authentication. The group’s comments submitted at the previous meeting and via survey have been collated.

Development of pharmacy systems

  • The group previously published its “Use and development of pharmacy systems – Suggested features list v1.0”. Additional feedback has led to this document being significantly updated version. Suppliers and the group are encouraged to share final comments, by emailing it@psnc.org.uk during November 2021. The updated list will be published shortly after the November 2021 meeting. A draft copy can be requested by contacting it@psnc.org.uk.
  • DMS was introduced as an Essential service in early 2021. NHSE&I and PSNC were keen for suppliers to be given information on the service, IT implications and dataset requirements. Supplier briefings occurred previously. Contact persons on the project introduced themselves to the group: Charlotte Welsh (NHSE&I) and Rob Hills and Ben Tindale (both NHSBSA). There is an objective to progress the specification work further, and for a ‘go-live date’ ideally by late 2021. PSNC is continuing to push for this work to be completed at the earliest opportunity. Updates will be published at: org.uk/itrequirements and psnc.org.uk/dms.
  • NHSE&I announced that a national procurement model would be in place to support community pharmacy contractors with the delivery of the Community Pharmacist Consultation Service (CPCS). This was scheduled to terminate on 1st October 2021, but was extended to the end of March 2022. Related preparations should be finished by contractors ideally November / December and no later than February 2021. Contractors are recommended to consider which CPCS IT supplier they want to choose in advance of the next change. From the autumn, contractors will be able to transition to their own contractual arrangements with one of the four assured IT providers: Cegedim; Positive Solutions; Sonar Informatics; or PharmOutcomes.
  • NHSE&I has published a CPCS IT Provider ‘Switching’ guide.
  • NHSX have published a new CPCS Buyer’s Guide with inputs from partner organisations including PSNC.

EPS and RTEC

Electronic Prescription Service (EPS)

  • NHS Digital EPS and eRD utilisation rate statistics (for the August 2021 dispensing month) are set out on the right.
  • NHS Digital ESP team are working on:
    • Enhancements to EPS dashboard to improve consistency of nomination data and include EPS activity from the non-GP settings.
    • Continuing assurance work for EPS prescribing and dispensing systems for current and Next Gen EPS.
  • NHS Digital EPS (Next Generation work):
  • The first system to use the new FHIR prescribing API for secondary care outpatients is aiming to start First-of-Type late Nov ember 2021.
  • Another secondary care system supplier is developing against the prescribing API, and more suppliers are engaged – both prescribing and dispensing systems.
  • Development of APIs for dispensing and prescribing system suppliers.
  • Discovery work is ongoing around use of EPS for secondary care outpatients to homecare.
  • Prioritisation of technical developments and potential EPS enhancements continues – considering the value/benefits and technical feasibility. Further cross-setting stakeholder engagement and user research will be taking place on this soon – including a future CP ITG slot.
  • The group’s EPS future list is to have priority and feasibility rankings marked against its items. Please contact it@psnc.org.uk if you would like to support this work, such as via a workshop call or by emailing across views.
  • EPS Serious Shortage Protocols (SSPs): The current ‘NCSO workaround’ is being phased out and it is recommended that all contractors and system suppliers ensure they are using the EPS SSP endorsement instead of NCSO as soon as possible. NHSBSA is issuing some guidance and support to system suppliers implementing the EPS SSP feature. Suppliers also have some flexibility as to the extent to which they will support pharmacy team members for example, by asking users to complete any missing or incomplete SSP endorsement information if the required endorsements are not present or not in the specified format. NHSBSA has received examples of invalid/incorrectly endorsed SSP claims submitted via EPS. PSNC tips explain how to avoid submitting invalid SSP claims.
  • The Welsh Government pledged full electronic prescribing within five years.

Real Time Exemption Checking (RTEC)

  • NHSBSA has led the RTEC project since January 2020. CP ITG and PSNC have been supportive of its continued roll-out. Read more on RTEC, its phases and continued piloting of Department for Work and Pensions (DWP) RTEC at five pharmacies using PSL at: RTEC. Feedback from RTEC users (PSL/EMIS/Cegedim/Titan/Lloyds/RxWeb systems) has continued to be very positive. Use of RTEC reduces the exchange of paper between pharmacy teams and patients, assisting infection control.
  • NHSBSA, DWP and the RTEC steering group plan have allowed the expansion of the DWP RTEC functionality to additional pharmacy contractors since the last bulletin – from five to fifty sites.

Apps, wearables and technologies (incl videocon)

NHS App

  • NHS App reached more than 16 million users by October 2021 with over 12 million new users since the COVID-19 vaccination status service was added on 17th May 2021. The NHS App is available on the Google Play store and the Apple App store. 28 million people have registered with NHS login – around half of the English population.
  • The NHS App team are working on further features including: Personal Health Records (PHRs) integration with NHS App: The first supplier, Patients Know Best, was made available in the NHS App from April 2020 and more are expected to go live in late 2021.

Apps and tools

Artificial intelligence (AI) and robotics

Additional archived quarterly updates

See: CP ITG workstream updates (archive) for older updates in html format. The bulletins (including the most recent one) can also be downloaded in pdf format at the CP ITG webpage.

Get involved

If you have a related query or would like to feed into the CP ITG or share your updates about IT and digital issues then please don’t hesitate to contact one of the group’s organisers, Dan Ah-Thion or it@psnc.org.uk or you can also sign-up to join the virtual Community Pharmacy Digital Group which helps inform CP ITG’s work with others. You can be involved as much or as little as you like with CPDG, and can unsubscribe from that email group at any time.

 

 

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