Smartcards for staff working at multiple sites

Smartcards for staff working at multiple sites

Working within a regular group of pharmacies

All pharmacy staff are registered with organisation identifiers that represent the ODS codes of the pharmacy sites where they operate the service on a regular basis.

Pharmacy staff who work within a regular group of pharmacies (e.g. four local pharmacies) can have their Smartcard set to work in each and will need to choose which one they are working at for a particular day when logging on. Contact the Registration Authority (RA) to have ODS codes added to your card.

Working at many sites at short notice

If community pharmacists, pharmacy technicians and dispensing assistants need to legitimately work within many community pharmacies at short notice, they should also request a user role profile registered against a generic organisation ODS code for a “locum pharmacy” (FFFFF). This will allow them to work at any EPS Release 2 enabled pharmacy in England.

There will be an issue if locum pharmacists arrive in EPS Release 2 enabled pharmacies without their smartcard being operational at that site. It can take time for cards to be upgraded so it is important that as pharmacies plan to deploy EPS Release 2, regular locums are kept informed.

Without these arrangements (or equivalent e.g. 24/7 availability of Registration Authority staff), pharmacy staff might be unable to dispense an electronic prescription in a timely way, which could lead to a risk to patient safety.

 If locums work in regular sites – they may have the site added to their card to reduce the need to use the generic code each time.

Contact the RA to speak about the arrangements in place for you if you already work at many sites (e.g. five plus) at short notice.

Frequently asked questions

Q. How can I have the SCR role added to my Smartcard?

A. Pharmacists and Pharmacy technicians at sites going live with SCR, will be in the process of having SCR roles added onto their Smartcard. The changes can be made remotely.

Once you have completed the SCR CPPE e-assessment, you can tick the box under the ‘SCR assessment registration process’ heading in your profile on the My CPPE section of the website. This will allow the RA to see that you have passed the assessment and then allow you access to SCRs on your Smartcard.

Q. I have a Smartcard with the FFFFF locum code, how can I have the SCR role added to my Smartcard?

Locum pharmacists and pharmacy technicians with the FFFFF Smartcard code may follow NHS Digital guidance order to gain access to SCR which has stated the below:

If locums with the FFFFF Smartcard code work in regular sites – they may have the site added to their card to reduce the need to use the generic code each time. The RA may check this when SCR access is requested. If there is no longer the business need for the FFFFF, this may be removed. If the FFFFF code is not present but may be needed, this could be raised with the RA (in situations where many pharmacies are worked at, at short notice). Locums which may work at multiple sites at short notice can apply for SCR locum access using the NHS Digital application form.

For more on Smartcards use the buttons below:

eps arrow yellow-previous eps box yellow- home- eps box yellow- smartcard eps arrow yellow-next

For more on using the SCR use the buttons below:

eps arrow yellow-previous scr box yellow- home- scr box yellow- using SCR eps arrow yellow-next

 



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