Completing your FP34C submission document and dispatching your prescription bundle

Completing your FP34C submission document and dispatching your prescription bundle

Download our new factsheet relating to Prescription Submission.

Completing your FP34C submission document

DO

  • Use the barcoded FP34C submission document for your pharmacy for that specific dispensing month to declare the combined total of paper and electronic prescriptions (forms and items) being submitted to the Pricing Authority for reimbursement.
  • Ensure accurate, complete and clearly written declarations are made in Sections 1 and 2 (check numbers of forms/items (icluding EPS figures), staff hours, MURs, AURs and NMS declared).
  • Declare the total number of staff hours spent in the dispensing process and not an average as this can affect practice payment thresholds.*
  • For paper prescriptions, the figures should relate to the total number of forms and items that are physically included in the prescription bundle (including returns).
  • For electronic prescriptions, the figures should relate to the total number of electronic forms (not tokens) and items that have been dispensed in the month being claimed and submitted to the Pricing Authority via an electronic claim message before the end of the 5th day of the following month.
  • For both paper and electronic prescriptions, the number of items declared should be adjusted to take into consideration any additional fees due (e.g. if an HRT product attracts 3 fees, it should be counted as 3 items).
  • If you are submitting EPS Release 2 reimbursement claims, ensure that you tick the relevant box and include the forms/items within the total numbers declared.
  • When calculating the total forms/items to be submitted, double-check that your cumulative item and form totals have been calculated correctly. It may help to calculate the forms/items ratio for each day.
  • Carefully check the number of fees claimed on MDA instalment forms (see psnc.org.uk/mda to find out more).
  • PSNC also strongly recommends taking a photocopy of the completed FP34C form before submission as a reference in the event of a suspected error.
    *PSNC is currently seeking a Judicial Review into the contract imposition by the Department of Health. We therefore would advise contractors to declare staff hours on their FP34 until the outcome of the Judicial Review has been concluded.

 

DO NOT

  • Do not borrow/ photocopy anyone else’s FP34C as each is barcoded and is specific to one pharmacy for one month.
  • Do not separate out EPS and paper prescription figures, these should be totalled and included in the total figures entry.
  • Do not include the number of ETP tokens or the number of RA forms in your form/items declaration. These are not used for payment.
  • Do not include items on re-submitted forms which are not being queried. This is because payment will already have been received for all other items on returned copies of prescriptions.
  • Do not include electronic prescriptions if the claim message was submitted after the end of the 5th day of the following month.

 

Good Rx bundle in box

Dispatching your prescription bundle

  • Dispatch the bundle to your processing centre by a track and trace method no later than the 5th day of the month following that in which the supply was made.
  • Send the prescription bundle in a secure package and in a manner that ensures prescriptions don’t get mixed up in transit (see picture).

Related resources

Payment Factsheet 1 – Prescription Submission

Daily Dispensing Checks

Sorting Your Prescriptions Prior to Submission

Prescription Returns

Monthly Payments

Prescription Pricing Accuracy



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