Ask PSNC: Flu FAQs

Ask PSNC: Flu FAQs

September 4, 2017

The team at PSNC has received a number of queries on the NHS Flu Vaccination Service 2017/18. Below are some of the questions asked in recent weeks.

Q. Does a contractor have to make a ‘prescription register’ entry for each administration of vaccine under the national Patient Group Direction (PGD)?
No. The records required to be maintained by the PGD, which are those included in the Flu Vaccination Record and Consent Form, made on the date of administration meet the requirements to make records in the Human Medicines Regulations. These records may be kept as a paper record or electronically.

Q. Can the PGD be signed remotely (electronic signature) by the authorising manager, for example, from the pharmacies’ head office for all of their pharmacies?
Yes. It is possible for PGDs to be signed remotely (electronic signature); however, the authorising manager still needs to be able to confirm the pharmacist:

  • is aware of the service specification and requirements for provision of the service;
  • has completed the Declaration of Competence self-assessment framework and has printed and signed the statement of declaration; and
  • has the organisation’s approval to provide the service.

Q. Should a copy of the signed Declaration of Competence (DoC) statement and the signed PGD be kept at the pharmacy for each pharmacist providing the service at the pharmacy?
Yes. The service specification states that the contractor must keep a copy of the completed DoC on the pharmacy premises for each pharmacist providing the service. The DoC statement says a copy of the signed PGD should be attached to the DoC statement.

Q.Who should complete the authorising manager declaration section on the PGD?
It is for the contractor to determine who should be an authorising manager within their organisation. The authorising manager’s role is to confirm the pharmacist:

  • is aware of the service specification and requirements for provision of the service;
  • has completed the DoC self-assessment framework and has printed and signed the statement of declaration; and
  • confirm that the pharmacist has the organisation’s approval to provide the service.

In certain circumstances, for example, a community pharmacy where the pharmacist who will administer vaccines is also the superintendent pharmacist or contractor, it may be necessary for the authorising manager to be the same person as the practitioner, though this situation should be avoided wherever possible.

Q. If a patient has already received a seasonal flu vaccine this year (e.g. in January 2017), do they still need a vaccine during this flu season (e.g. September 2017 – March 2018)?
Yes. If the patient received the vaccine produced for the 2016/17 season then they will still need a dose of the vaccine produced for the 2017/18 season as the vaccine for 2017/18 contains different strains from the previous year.

In addition, the protection gained from flu vaccine is thought to last for one season only so those eligible to receive the vaccine are recommended to have it every year to ensure on-going protection.

More FAQs on flu can be viewed at psnc.org.uk/flufaqs



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