Repeat Dispensing

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Repeat Dispensing

At least two thirds of all prescriptions generated in primary care are for patients needing repeat supplies of regular medicines, and since 2005 repeat dispensing has been an Essential Service within the community pharmacy contractual framework. Under the service pharmacies will dispense repeat dispensing prescriptions issued by a GP and will store the documentation if required by the patient. They will ensure that each repeat supply is required and seek to ascertain that there is no reason why the patient should be referred back to their GP.

Repeat Dispensing Service Specification

Click on a heading below for more information.

Increasing use of the service - Contract changes in England from 1st March 2015

Despite the benefits that the service can bring to patients and the NHS, uptake of it has been very low, in part due to lack of engagement by GP practices. In order to increase the benefits being gained by patients and the NHS from this service, it was agreed in September 2014 that from 1st March 2015 there will be a new requirement in the CPCF for pharmacies to give advice to appropriate patients about the benefits of the repeat dispensing service.

This is part of a broader programme to increase use of the service, which will also engage GP practices and other stakeholders such as Clinical Commissioning Groups (CCGs).

National activity
PSNC, NHS Employers and NHS England have all agreed to undertake activities to support the uptake of the repeat dispensing service recognising that the driving force is general practitioners’ prescribing behaviour:

  • NHS England agreed to ask their Local Professional Networks (LPNs) for pharmacy to work with CCGs, Local Medical Committees (LMCs) and Local Pharmaceutical Committees (LPCs) to encourage increased use of repeat dispensing by GPs;
  • PSNC agreed to encourage LPCs to support this local activity; and
  • NHS Employers agreed to reconvene the professional relationships working group to discuss with PSNC and the General Practitioners Committee (GPC) of the BMA what can be done to support an increase in repeat dispensing nationally.

Actions for community pharmacy contractors
All pharmacies are encouraged to work with their LPN, LPC and other local partners to support activities to increase uptake of repeat dispensing by prescribers in their area. These could include:

  • identifying and notifying prescribers of suitable patients; and
  • seeking to transfer patients already using managed repeats to repeat dispensing.

The Terms of Service were amended from 1 March 2015 to require pharmacies to give advice to appropriate patients about the benefits of the repeat dispensing service (appropriate is defined as ‘patients with long-term, stable conditions who require regular medicines and whose condition is unlikely to change in the short- to medium term’). This may be undertaken in a number of ways such as:

  • verbally explaining about the service and its benefits to patients; and
  • providing patients with a leaflet describing the service when they are collecting a prescription.

Please note this new contractual requirement only applies to contractors in England, not Wales.

Resources and guidance

PSNC Briefing 004/15: Increasing use of the NHS Repeat Dispensing service (February 2015)
From 1 March 2015, a change to the Community Pharmacy Contractual Framework (CPCF) means pharmacies in England are required to give advice about the benefits of the repeat dispensing service to appropriate patients. This PSNC Briefing will assist community pharmacy teams both in meeting this new requirement and ensuring their repeat dispensing procedures are up to date.

Electronic Repeat Dispensing

NPC guidance on repeat dispensing (this document is now only available on an archive website; the content of the document may not be fully up to date)

CPPE training on repeat dispensing

Guidance on endorsing procedures

Tips on promoting the service:

A pharmacist shares her experience of repeat dispensing

Pharmacy’s experience of the repeat dispensing service (an article written by PSNC which appeared in P3 magazine) 

Patient communication materials

The following poster and patient leaflet have been developed by PSNC to be consistent with the new repeat dispensing contractual requirements which have a particular focus on electronic repeat dispensing.

eRepeat Dispensing template poster

eRepeat Dispensing leaflet (PDF)

eRepeat Dispensing leaflet (Word)

The below patient leaflet (RD2) and consent form (RD1) were developed by the Department of Health to support the service (hard copies of these resources are no longer available):

Repeat Dispensing Leaflet for the Public (RD2)

Repeat Dispensing Consent Form for the Public (RD1) (for use by GP practices)
Please note, there is no regulatory requirement for GP practices to get written consent from a patient to share information with a pharmacy regarding repeat dispensing prescriptions; this consent can be obtained verbally.

Stakeholder communication materials

PSNC has developed the following template letters which can be used by pharmacies and LPCs to increase awareness of repeat dispensing amongst the relevant stakeholders.

Repeat dispensing template letter – from pharmacy to GP practice

Repeat dispensing template wording – from LPC to pharmacy

Repeat dispensing template wording – from LPC to LMC 

Repeat Dispensing referral form

If pharmacy teams identify patients who are suitable for the Repeat Dispensing service, with the patient’s consent, they could refer the patient to their GP practice. The following referral form can be used to make such a referral:

Repeat dispensing referral form (Word eForm for electronic completion)

Repeat dispensing referral form (for completion by hand) (Word)

Repeat dispensing referral form (for completion by hand) (PDF) 

The referral form should be used alongside the patient consent form:

Repeat Dispensing Consent Form for the Public (RD1) 

GP practices can use the following clinical codes to record patient consent for information sharing for the repeat dispensing service:

Patient consent given for repeat dispensing information transfer

CTV3 code: XaKRX     V2 code: 9Nd3.       SNOMED CT code: 416224003

Information for GP practices

Electronic Repeat Dispensing - Guidance

PSNC has jointly published, with NHS Employers and the General Practitioner Committee of the BMA, a briefing document for GP practices on repeat dispensing.

Guidance for the implementation of repeat dispensing (December 2013)

The following presentation can be used in discussions with GP practices in order to demonstrate the similarity of repeat prescribing and EPS repeat dispensing and the additional benefits of using repeat dispensing:

Comparison of repeat dispensing and repeat prescribing (PowerPoint)

Comparison of repeat dispensing and repeat prescribing (PDF)

NHS England published Electronic Repeat Dispensing – Guidance in June 2015. This document clearly describes how Electronic Repeat Dispensing works and is aimed at CCGs and GP practice teams. Contractors may want to use the document in discussions with local GP practices about repeat dispensing.

FAQs

FAQs on EPS repeat dispensing

Q. Can pharmacies provide a repeat dispensing service to patients from other Clinical Commissioning Group (CCG) areas?
Yes, as part of the new Terms of Service, community pharmacies must provide the repeat dispensing service to any patients who present repeat dispensing prescriptions at their pharmacy, whether the prescriber is in the same CCG as the pharmacy, or another CCG.

Q. Do I need to let my local NHS England team know that I have completed training to provide repeat dispensing and that my pharmacy is starting to provide repeat dispensing services?
No.

Q. What are the training requirements for repeat dispensing?
The service specification requires the contractor to ensure that he and his pharmacists are competent to provide repeat dispensing services. Pharmacists should also undergo appropriate training, which may, for example, be the CPPE programme and assessment, but could also be a local training pack or a pack produced, for example, by the head office of a multiple. Local workshops are of value, particularly from the perspective of developing relationships between pharmacies and GP surgeries, but attendance cannot be mandated.

Q. Will I only be paid the repeat dispensing payment if I submit repeat dispensing prescriptions each month?
No, the repeat dispensing payments are made to pharmacies automatically by the Pricing Authority every month, whether they have supplied repeat dispensing items or not. Neither the contractor nor the local NHS England team needs to do anything to claim/authorise the payments.

Q. How do the payments for repeat dispensing work?
In addition to the fees and allowances paid for dispensing all prescriptions, pharmacies receive a repeat dispensing annual payment of £1,500 (£125 per month).

This payment is made to contractors automatically by the Pricing Authority every month, whether they have supplied repeat dispensing items or not. Neither the contractor nor the local NHS England team needs to do anything to claim/authorise the payments.

Q. Does the patient need to complete the exemption declaration on both the Repeat Authorisation Form and every Batch Issue?
Patients are required to complete the exemption declaration on the back of each batch issue at the time of dispensing. A patient’s exemption status may change between the first and last dispensing. There is no requirement for patients to also complete the declaration on the reverse of the Repeat Authorisation Form.

Q. Does a repeat dispensing batch issue form have to be an exact duplicate of the repeat dispensing authorising form, e.g. if there are 4 items listed on the authorising form, does the batch issue have to be printed with the same four items on one form, or can two batch issues be printed with two of the items on each form?
The regulations do not require this to be the case so long as the pharmacist is content that the batch issues do relate to the authorising form.

Q. I have dispensed the final batch from a patient’s repeat prescription. How do I submit the authorising (RA) form to the Pricing Authority?
Repeat authorisation (RA) forms should be submitted to the Pricing Authority at the end of the month in which all batch issue forms have either been dispensed or expired or the medication is no longer required.

It is important that forms are sorted for submission in the correct order as detailed on the reverse of Form FP34C. In months where repeat authorisation forms are being submitted, tick the appropriate box on the FP34C Submission Form to indicate this. There is no need to declare the number of repeat authorisation forms submitted.

Q. How long does a repeat prescription remain legally valid?
A repeatable prescription for a non-Controlled Drug has to be dispensed for the first time within six months of the ‘appropriate date’, with subsequent issues valid for 12 months from the signed date. The ‘appropriate date’ is the later of either the date the prescription was signed or the date indicated as the start date.

For example consider a prescription for Salbutamol 100micrograms/dose inhaler requesting 12 months supply, split amongst twelve batch issues (RD forms). If the signed date on the prescription (RA form) is 1st January 2013, then if the patient is to obtain all of their medicine, the pharmacy must have dispensed  fully within one year, and therefore by 31st December 2013.

Schedule 2 and 3 Controlled Drugs cannot be prescribed on repeat dispensing prescriptions.

Repeat dispensing prescriptions for Schedule 4 Controlled Drugs must be dispensed for the first time within 28 days of the appropriate date with subsequent issues valid for 12 months from the signed date. Repeat prescriptions for Schedule 5 Controlled Drugs are treated the same as non-Controlled Drugs and must therefore be dispensed for the first time within six months of the appropriate date with subsequent issues valid for 12 months from the signed date.

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