DBS Requirement-Sexual Health Pharmacist Led Services


Requirement For All Pharmacists Providing Sexual Health Services To Have a Valid DBS Certificate

Suffolk County Council (SCC) is responsible for safeguarding vulnerable children and adults and is committed to making sure that all of its staff, and staff who work for commissioned services, are suitably qualified to work with people of all ages. More specifically, pharmacists who provide commissioned sexual health services (i.e. emergency hormonal contraception and chlamydia treatment) must have a valid enhanced DBS check according to the terms set out in their contracts. The county council’s Public Health team has been working with the Local Pharmaceutical Committee to make sure that the enhanced DBS checks are administered and implemented effectively so that pharmacy services continue to be delivered without disruption and to the best possible standard.

PharmOutcomes has been updated so that when logging on to provide these services, there will be a section to complete to indicate if the pharmacist has a valid DBS check. If the pharmacist can comply immediately, the certificate number and expiry can be entered into PharmOutcomes. If the pharmacist does not have a valid check, they will have to obtain a DBS certificate before they can provide commissioned sexual health services. SCC is a registered umbrella body with the Disclosure and Barring Service.  If you wish to use the SCC service the process for obtaining a check is as follows:

Businesses that are not registered with the DBS ( i.e. Independent contractors )

  1. Eligible pharmacists applying for DBS checks should complete this form with the full name and email address of those applying for the checks (applicant) and those of the person who will be validating their identity documents (ID verifier) (will be linked) and email to Public Health: Admin.publichealthsuffolk@suffolk.gov.uk who will forward to the DBS checks team.
  2. All fields must be completed. Please note the questions that have had answers completed for your convenience.
  3. The DBS department at Suffolk County Council, as  a registered umbrella body with the Disclosure and Barring Service, will create usernames and passwords for both the applicant and the ID verifier and send them separate emails with their login details. An email is sent to the applicant confirming that their form has been successfully submitted and a separate email is sent to the ID verifier to notify them that the form has been submitted and is now awaiting completion of the ID section.
  4. Once the ID verifier has checked and verified all of the relevant documents they log into the site, complete the information in the ID section and submit the form.
  5. The DBS department at Suffolk County Council then electronically countersign the online form and submit it to the Disclosure and Barring service for online processing.
  6. Both the applicant and the ID verifier will get an email notification of the outcome. The applicant will then continue to receive a hard copy of their disclosure certificate in the post.

There is a charge for this service (currently £44 + £12.50 admin fee) which will be deducted from service payments due, via PharmOutcomes.

Once completed, checks are valid for 3 years.

(Pharmacists completing the checks will be offered the opportunity to join the update service. This is an optional service which you are not required to join. However, for a payment of £13 per  year your DBS certificate will be continuously updated.)

Checks can be completed via another umbrella company of the contractor’s choice.

Businesses that are registered with the DBS ( i.e. Multiple contractors )

Please contact your Area Manager/Head Office for details of how to request a check from your employer.

Locum Pharmacists

The County Council has agreed to act as an umbrella organisation for locum pharmacists following the process above, but only if the Suffolk or Waveney pharmacy they are employed by has agreed in advance that the cost of the locum’s DBS check can be deducted from service payments due to the pharmacy via PharmOutcomes. If this is not the case, Locum Pharmacists should apply via an alternative “umbrella” organisation of their choosing.

In addition to the full cost of the DBS check (currently £44), Suffolk County Council charge a handling fee of £12.50 per check.

Once completed, checks are valid for 3 years.

(Pharmacists completing the checks will be offered the opportunity to join the update service. This is an optional service which you are not required to join. However, for a payment of £13 per  year your DBS certificate will be continuously updated.

New DBS Online Service

This will be available in 2018. There are currently no changes to the SCC DBS check process above. More information on the online service can be found HERE