SCR ( Summary Care Records ) – Registration and User information
The process for community pharmacies to go live with SCRa is:
For a pharmacist or pharmacy technician (‘the user’)
Ensure you have a working smartcard. (This is the same smartcard that’s used for EPS access.) Put the smartcard in the reader and follow the instructions to check it isn’t locked and that you know the PIN. Contact your local Registration Authority (RA) for help with problems, or if you do not have a smartcard
Central and North East London CSU
020 3688 1000
2. Complete online CPPE training
Complete the CPPE e-learning SCR module and assessment to get a certificate. You must enable data sharing on the CPPE website so that NHS Digital can confirm that the module has been successfully completed. https://www.cppe.ac.uk/programmes/l/summary-w-01
3.Request Summary Care Record role for smartcard
Complete the form to request the Summary Care Record Role addition for your smartcard
NHS Digital then approve the addition of the relevant roles to the smartcard with the local Registration Authority (RA). The RA will process this in line with their local organisation’s SLA.
There is specific guidance on smartcard SCRa access for locums and organisations that use them Insert link to new locum guidance document
For a SCR Governance Person (SGP, formerly Privacy Officer)
- Check smartcard
Ensure you have a working smartcard. Put the smartcard in the reader and follow the instructions to check it isn’t locked and that you know the PIN. Contact your local Registration Authority (RA) for help with problems, or if you do not have a smartcard.
- Complete online SGP training
- Request SGP role for smartcard
Complete the form to request the SGP role addition for your smartcard
NHS Digital then approve the addition of the relevant roles to the smartcard with the local Registration Authority (RA). The RA will process this in line with their local organisation’s SLA
For a new pharmacy needing to go live with SCR:
- Allocate SCR Governance Person (SGP, formerly Privacy Officer)
At least one member of staff to be the SGP per organisation. It is recommended that a minimum of two people are allocated. For more information about who can perform the SGP role see https://digital.nhs.uk/summary-care-records/community-pharmacy/privacy-officers
- Implement Standard Operating Procedures (SOPs) covering SCR use and SGP monitoring tasks
All other SOPs impacted by SCR e.g. Flu Vaccination, MURs should be updated at the next opportunity. Download a sample Standard Operating Procedure template [1.84Mb]
- Complete the online AUA
This is required for each pharmacy
- (a) Test access to SCR
Following addition of Summary Care Record Role Based Access Codes (RBACs) to smartcards: Test access to the Spine portal (where SCR is located) at each terminal: https://portal.national.ncrs.nhs.uk/portal/dt. The url should be added to the desktop or favourites to make access easier. Then use a test NHS patient number e.g. 9990252955 to check everything is working correctly. Additional test patient numbers are provided in the SCRa quick technical guide [37Kb]. Access will rely on compliance with standard system settings (see b)
(b) Check Technical requirement
Required NHS standard system settings apply to SCR. These settings are specified by the Warranted Environment Specification WES. It is probable your system is already compliant. Either a pharmacy organisation, or their pharmacy system supplier may check that WES technical requirements are in place. System suppliers should be familiar with the WES and can help to ensure that NHS and other key software can continue to run alongside each other.
(c) Trouble-shooting technical requirement
Where older versions of software are in use, the system may fall outside the standard NHS WES. If your system supplier, or a software provider recommends using settings outside of the WES, you may discuss with them whether adjustments can be made so that all your hardware, systems, and software can comply with the WES. Technical issues should be forwarded to the pharmacy system supplier helpdesk.
- SGP – start routine monitoring of SCRa access
This may include spot-checks that access relates to patients under care of the pharmacy. This does not include clinical judgements for which the responsibility sits with the pharmacist.
Final check to make sure all requirements are in place. Download the SCR community pharmacy final checklist [412.14Kb]
Pharmacy teams can print off SCR reference materials for counter staff and patients.