Computable Dose Instructions project

Computable Dose Instructions project

The NHS Dictionary of Medicines and Devices (dm+d) provides a standard description and electronic identifier for all medicines but at present there is no standard structure to represent dosage instructions, for example, “Take two tablets three times a day.” Without this standardisation, this information can only be sent and stored electronically using ‘free text’/text strings.

What are 'Computable Dose Instructions' and why are they needed?

Consideration has been given to developing standard ‘Computable Dose Instructions’ so that this information can be sent in a standard coded format, which will enable diverse clinical systems to manipulate the data transferred, for example calculate a dose or quantity. This will also improve patient safety by standardising the way that dosage instructions are communicated and reducing the potential for misinterpretation.

The International Journal of Pharmacy Practice, 23 (Suppl. S2 2015), pp. 23–105 evaluated a sample of prescription dose instructions and found that:

  • 39.9% of prescriptions contained dosage instructions which were identified as requiring intervention;
  • 25.2% items were identified as requiring to be edited in the pharmacy to improve quality and clarity;
  • an extensive re-write was recommended for 14.7%; and
  • of these the instruction ‘as directed’ was present in 3% items and 2% were prescribed with instructions containing Latin dose abbreviations.

The paper concluded that “there is an urgent patient safety need to establish a standardised format for written dosage instruction for inclusion on EPSR2 prescriptions”

Currently, the EPS messages use free text for dose information. The lack of an information standard for dose data is particularly an issue when drug information is transferred between primary and acute care service providers as their methods for describing dose and product are quite different.

The Professional Record Standards Body’s (PRSB) e-Medication Standards Requirement (2015) also explained that:

“Dose syntax needs to be standardised to enable dosage instructions to re-used when transferred between care settings. Until this is achieved, human intervention will be needed, i.e. the recipient will need to translate the instruction if it is not in the format used in their e-prescribing system.. Dose syntax is an important component of the medication record and work on it should be linked into the discharge summary.”

In summary, an effective dose syntax is expected to:

  • improve patient safety by avoiding manual transcription errors in the care delivery process;
  • support more intelligent patient outcomes analyses for drug prescriptions;
  • assist managing work related to communicating dose data from prescription through to dispense; and
  • be welcomed by the pharmacy profession.

Update: Medication dose timing standard, webinar and consultation (14th Feb deadline)

Professional Record Standards Body’s (PRSB) have communicated the below:

“We are asking for your help in improving medication safety during transfers of care to increase the quality and efficiency of care for patients and service users.

Enabling the safe transfer and translation of medication information will reduce medication related errors, save time and reduce waste and inefficiency.  To achieve this goal we need to ensure that we can share structured dose instructions between digital clinical systems. Sharing this important data about medications will improve the ways in which we deliver care and streamline the way that we work, by ensuring the right information is available at the right time and place.

NHS Digital and NHS England teams have developed draft implementation guidance to support this. The Professional Records Standards Body (PRSB) is carrying out a consultation to determine whether this guidance is fit for purpose. The technical implementation guidance is available at https://developer.nhs.uk/apis/dose-syntax-implementation/.

We would like to invite you to participate in this consultation, which aims to:

  • inform you about the work;
  • validate the concept and identify any changes required;
  • verify it is clinically safe;
  • confirm it is implementable;
  • identify additional examples of complex but common dose-timing instructions.

There are two ways of participating. You can answer the survey questions below and/or join our webinar. (Please feel free to join the webinar and fill in the survey if you want to respond to both.) If you would like to join a webinar please contact support@theprsb.org.

We would be grateful if you could answer the survey questions by 14th February. The survey link can be found here: https://www.surveymonkey.co.uk/r/dosetiming

Webinars will be held on:

  • Webinar for front line clinicians and patients 7 February, 1pm-2pm
  • Webinar (1st) for clinical informaticians on 14 February, 10-11am
  • Webinar (2nd) for clinical informaticians on 28 February, 10-11am

We are very grateful for your support and would like to ask if you could forward this to any other colleagues who may be interested. If you have any questions, please direct these to support@theprsb.org.”

Previous work (before 2018)

PSNC believes it a priority to finalise and implement the standard dosage syntax.

Standard Computable Dose Instructions were developed some time ago by the NHS Information Authority and Connecting For Health (now NHS Digital) in conjunction with the international health standards organisation, HL7. This model was considered too complex for routine implementation, and a simplified model was further developed. The work has received some global interest because of its value across national borders.

In 2015, PRSB commented within its e-Discharge Summary Implementation Guidance that the future standard Computable Dose Instructions involved an:

“intended direction of travel is to move towards a future:
(a) where all health care prescribing systems express drug names using dm+d coding both for product based and for dose based prescribing; and
(b) where all health care prescribing systems can also generate a parsable dose directions string that will incorporate all of the remaining information beyond the drug name that is essential to express an unambiguous prescription.

Through a combination of using dm+d and also parsing of these structured dose strings it should then be possible to convert a dose based prescription to a semantically equivalent product based prescription and vice versa. Depending on the structured dose syntax solution eventually adopted it is anticipated that upwards from 80% of all prescriptions could be automatically converted between dose based and product based expressions of prescriptions. Components are already included in the Medications and medical devices information model to support structured dose syntax and its processing.”

NHS Scotland had commissioned some work for the project to build on previous efforts. The Scottish Clinical Information Management in Practice (SCIMP) published their 2015 NHS Computable Dose Instructions project recommendations. SCIMP recommended next steps to include:

  • further work on the drafted dose syntax;
  • preparation of implementation guidance for prescribing system suppliers, for their consideration and feedback; and
  • NHS England open source project to consider involvement.

The Data Coordination Board’s (DCB) predecessor, SCCI has also considered next steps that relate to the Scottish and English project work:

  • it needs to incorporate clinical as well as academic input;
  • the focus should initially be on routine prescribing as this is where the most volume is;
  • it may require and benefit from a consortium based approach, involving suppliers and the user community; and
  • the works relationship to other standards such as SNOMED CT and GS1 will need to be defined.

A PRSB 2015 e-Medication Standards Requirement included some recommendations about the Computable Dose Instructions project:

  • “..On-going awareness raising, engagement and education [could take place] focused on encouraging take-up of structured coded discharge message including dose syntax
  • “Establish a work programme to address gaps/issues (starting with dose syntax, using the work already underway).”
  • “..difficult to translate electronically at transfers of care. Development of a dose syntax standard across care settings should address these issues and has already progressed well in Scotland..”
  • “..The dose syntax work needs to be closely linked into the development and implementation of discharge summary messages as it will be key to enabling medication information in the summary to be incorporated into the GP record.”
  • ..In progressing the work, HSCIC [now NHS Digital] should take account of the work already completed (medication model) or underway (dose syntax and drug allergies). It will be essential to take a co-ordinated approach across the four nations as all have plans to implement hospital e-prescribing and medication administration systems over the next few years and to implement communication of medications between primary and secondary care. It will be cost efficient to share the standards work. As the same primary and secondary care suppliers work across the four nations, common standards should also be cost effective.
  • “Work, which Leo Fogarty [had been] leading, on dose syntax parser for primary care and at least partially for secondary care. This is currently being validated with suppliers.”
  • “Leo Fogarty is leading work on dose syntax. There is also uncompleted [NHS Digital] work on dose syntax. These take different approaches, so a first step would be to decide on the agreed 4 country approach and then take forward in consultation with general practice and hospital users and system suppliers.”
  • “[There is] impact on the dose amount and timing instructions which makes these difficult to translate electronically at transfers of care. Development of a dose syntax standard across care settings should address these issues.”

SCIMP met in April 2017 in Falkirk, Scotland. They published a detailed report of the SCIMP meeting and also a short statement called ‘The Falkirk Declaration’. The agreement stated 11 principles and next steps:

  1. There is a clinical requirement to improve the safety and effectiveness of the management of medications at transitions of care
  2. The NHS in the UK are addressing this through a number of linked professional and governmental organisations, e.g. NSS SCIMP, PRSB, UKTC, interOPEN, Care Connect
  3. These have now agreed clinical medication models and data exchange standards for sharing medication data
  4. These agreed models and standards should thus be used by projects and programmes using electronic medication records, including linked systems
    HL7 FHIR profiles are being adopted by vendors to the NHS in the UK, expressed from international FHIR medication resources, and so becoming the de facto interoperability standard
  5. The dm+d is also now the de facto standard drug dictionary for the NHS in UK
    Computable Dose Instructions have now been designed using interoperable resources, and shown in pilots to be components fit to contribute to the first purpose above
  6. This set of models and standards must be a non-proprietary resource, openly distributed and available to contribution from all stakeholders
    NHS bodies must support this by procuring only systems which conform to these standards
  7. This infrastructure upgrade policy requires evaluation on wider bases than the short-term financial, to include clinical time saved and harms reduced
  8. The clinical community require that these technical models are developed in response to clinical requirements, and to be assured of their clinical safety
  9. The resources to gather requirements from clinical teams must:
    – produce medication systems that are safe, effective and person-centred in their application
    – be supported, co-ordinated and collaborative
  10. There shall be implementation of these recommendations by NHS bodies in each of the NHS in UK
  11. NHS Scotland must formally engage with this UK work to ensure local operational and clinical requirements are modelled and that it has the skills and knowledge to use the resources

In 2017 NHS England have commissioned interOPEN and PRSB to collect together Fast Healthcare Interoperability Resources (FHIR) implementations of Medication profiles used in GP Connect to automate messaging across Transfers of Care, as medication reconciliation work is a high burden on clinicians. As of February 2018, Computable Dose Syntax was not yet formally started as a project, but the related medication messaging is being designed to be forwards-compatible with a future Computable Dose Syntax.

The work done has evolved into a full set of models that can be seen at the openEHR CKM tool at  https://openehr.org/ckm/#showProject_1013.30.27. These models have gone beyond the scope of the original community prescribing ‘dose syntax’ into full inpatient and outpatient prescribing models but are now being used inside real hospital and community prescribing systems in various parts of the world but based on an approach established by previous NHS Scotland work established in ‘Dundee’.

Structured dose/timing has been left out of scope of the first FHIR profile collections. Supplier commitments are needed for work to progress, and also the FHIR versions of dosage/timing require additional testing compared to the openEHR (Electronic Health Record) models referred to earlier.

Get involved

The opportunity above explains how you can get involved with the Medication dose timing standard, webinar and consultation (14th Feb deadline).

Pharmacy contractors who might like to contribute to any possible upcoming PRSB or NHS England work can contact PSNC’s Community Pharmacy IT Lead, Daniel Ah-Thion to ask how to take part by working with PRSB and others to progress this important project.

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