EPS and completing the submission document

EPS and completing the submission document

The Submission Document (FP34C) must be completed at the end of each month as part of the payment process as follows:

Declare the combined total of paper and electronic prescriptions, for both messages and items, being submitted to the NHSRxS for reimbursement.

Paper prescription sub-totals – physically included in the bundle

  • The numbers declared should relate to the prescription forms and items that are (including returns).
  • The number of items declared should be adjusted to take into consideration any additional fees due (for example if an HRT product normally attracts 3 fees, it should be counted as 3 items).

Electronic prescription sub-totals – electronically submitted forms and items

  • With a dispensing notification date up to and including the month concerned and where the claim message was received by the Pricing Authority before the end of the 5th day of the following month.
  • The number of items declared should be adjusted to take into consideration any additional fees due (for example if an HRT product normally attracts 3 fees, it should be counted as 3 items).

Overall total determines advance: Using this basis to calculate the number of overall items will ensure correct advance payment, however if contractors do not calculate the number of items correctly, it is a self-correcting process and the contractor will be paid correctly via the final payment.

Authorised declaration that all claims made appropriately: Although different members of the pharmacy team may submit the ‘reimbursement claim’ messages for electronic prescriptions, in the same way that different members of staff may support the endorsement of paper prescription forms, the paper FP34C submission document will continue to be the form on which the official claim for payment is made. By signing and dating section 3 of the submission document and including the pharmacy stamp, a contractor or the person authorised to sign on his behalf is declaring that all of the endorsement information provided in the ‘reimbursement claim’ messages and on the paper prescription forms submitted is correct and accurate and that the contractor is entitled to claim payment in accordance with the relevant provisions of the Terms of Service contained in the NHS (Pharmaceutical and Local Pharmaceutical Services) Regulations 2013.

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