Payment timetable and deadline tracker

Published on: 22nd February 2021 | Updated on: 28th June 2022

PSNC has created a payment timetable and deadline tracker to assist community pharmacy contractors with checking and claiming payments for the following services:

The Pharmacy Quality Scheme (PQS) 2021/22 is also included in the payment timetable as well as details of other payments for example, transitional arrangements for the Pharmacy Earlier Payment Scheme (PEPS).  

The table below outlines payments for services listed above, providing details of any claim deadlines (where applicable), how to claim, timing of payments, payment amounts and how these payments will appear on the Schedule of Payments.

Payment type Claim method
(deadline to claim for payment)
Payment due Payment amount How payment will appear on the Schedule of Payments under section of ‘Details of other amounts authorised’
Appliance Use Review (AUR) End of month submission form (MYS or paper) Monthly

£25 –  AUR conducted on pharmacy premises

£54 – AUR carried out in a patient’s home

‘Appliance use reviews carried out at patients home’

‘Appliance use reviews carried out at premises’

under section titled ‘Prescription Fees’

Community Pharmacist Consultation Service (CPCS)
MYS
(by the 5th day of the following month)
Monthly £14 (no VAT applicable) for each completed referral ‘CPCS Remuneration Payment’
COVID-19 Vaccinations MYS Monthly

£12.58 is paid for each vaccination given

Additional £10.00 payment per vaccine for housebound and care home patients

‘Covid Vaccine Claim’
Discharge Medicines Service (DMS) MYS Monthly ‘Discharge Medicine Review Fee’
Flu Vaccination Service MYS (claims for the 2021/22 flu season will be accepted by the NHSBSA within six months of administration of the vaccination or by 31st August 2022, whichever date is earlier) Monthly

£9.58 for each vaccine administered

and

The basic price (list price) of the individual vaccine administered and an allowance at the applicable VAT rate.

‘Flu Remuneration Payment’ for fees

‘Flu Reimbursement Payment’ for the cost of the vaccines

Hepatitis C Testing Service MYS
(by the 5th day of the following month after completion of a test)
Monthly in the same payment month as other payments for NHS Pharmaceutical Services. This service will continue until 31st March 2023 £36 per test performed ‘Hep C Provision of Testing Service’
Hepatitis C Testing Service – Point of Care Test (POCT) kit MYS
(by the 5th day of the following month after completion of a test)
Monthly in the same payment month as other payments for NHS Pharmaceutical Services. This service will continue until 31st March 2023 Cost of the POCT kit at manufacturer’s list price + VAT ‘Hep C Test Kit Reimbursement’
Hypertension Case-Finding Service
MYS Monthly

£440 set-up fee (one-off payment)

£15 for each clinic check

£45 for each ambulatory monitoring

An incentive fee of £1,000 will be available if 5 ABPM interventions are provided in 2021/22. This will change in 2022/23

‘CVD Hypertension set up fee’

‘CVD Hypertension Incentive’

‘CVD Hypertension check and ABPM fee’

Late bundle – administrative charge Claim form Monthly £25 ‘Late Fee’
New Medicine Service (NMS) End of month submission form (MYS or paper) Monthly Between £20 and £28 for each completed NMS provided depending on the total number of patients who receive the service in the month and whether any target has been achieved based on the monthly prescription volume of the pharmacy ‘New medicine service’ under section titled ‘Prescription Fees’
Pharmacy Earlier Payment Scheme (PEPS) – transitional arrangements
Automatic for all PEPS contractors who did not opt out of PEPS transition arrangements

1st November 2021 – Bridging payment

1st December 2021 – recovery of bridging payment starts (this is spread over 11 months)

1st November 2021 – One-off bridging payment based on 92% of the final PEPS payment received on 1st October 2021

1st December 2021 – 30th September 2022 – one-off bridging payment recovered in equal parts over 11
months

Bridging payment will be paid directly to PEPS contractors and will not appear on the Schedule of Payments

Bridging payment recovery – ‘PEPS Transition Recovery’

 

Smoking Cessation Service (SCS)

MYS
Monthly £30 – First consultation
£10 – Each interim consultation
£40 – Last consultation (the last consultation may be at any point from and including the 4-week review up until the 12-week review)
‘SCS Consultations’
The products that may be supplied as part of this service are listed in the Drug Tariff Determination and only those products listed will be eligible for payment. The indicative reimbursement price will be the NHS list price of the reference product on the 8th of the month before. An allowance at the applicable VAT rate will be paid to cover the VAT incurred when purchasing the product supplied. The indicative price for reimbursement for each product that can be supplied as part of this service is based on a reference product as set out in the list available on the NHSBSA website. ‘SCS NRT Product cost (this will include the VAT element)’
‘SCS NRT Product charges’
Smoking Cessation Service (SCS) set-up
 MYS
One-off payment £1,000 ‘SCS Set-up’
Stoma Appliance Customisation (SAC)
Automatically based on qualifying Part IXC Drug Tariff products Monthly £4.32 is paid per qualifying* Part IXC item dispensed, regardless of whether customisation was required Payment will be listed as ‘Stoma customisation’ under section titled ‘Prescription Fees’

Services where the claim deadline has expired

Payment type Payment due Payment amount How payment will appear on the Schedule of Payments under section of ‘Details of other amounts authorised’
COVID-19 Lateral Flow Device Distribution Service
 This service has now ended. Claims will be accepted via MYS  until 30th April 2022; this includes any distributions made in February 2022 that contractors may not have claimed for at the beginning of March 2022

From 4th October 2021 onwards

£1.70 + an allowance for VAT per transaction – where a collect code has been provided

OR

£1.20 + an allowance for VAT per transaction using the anonymous collection route

‘COVID Testing Kit’

Up until and including 3rd October 2021

£1.50 + an allowance for VAT per transaction

Pandemic Delivery Service (Advanced service)* The service ended on 31st March 2022.  Contractors have until 5th April 2022 to claim payment £6 (including VAT) per delivery Payment will be listed as ‘Additional advance payment’ under section titled ‘Summary of Payment Amounts’
Pandemic Delivery Service (Essential service)* Monthly

Self-isolating patients only (from 1st April 2021 onwards) as confirmed by NHS Test and Trace (for the 10-day self-isolation period). This service will continue until 31st March 2022
Paid on the same line as ‘Transitional Payment’. It will show as a total figure
COVID-19 Lateral Flow Device Distribution Service – Set-Up Fee Before the service ended on 31st March 2022 £250 + VAT ‘COVID Test Kit Set up Fee’
COVID-19 Vaccinations Monthly

£15.00 paid for each vaccination given between 1 December 2021 to 31 January 2022

£20.00 paid for each vaccination administered to patients during Sundays between 25 December to 3 January 2022

Additional £10.00 payment per vaccine for housebound and care home patients

‘Covid Vaccine Claim’
Pharmacy Quality Scheme 2021/22 1st April 2022

Maximum value of £135.50 per point

Minimum value of £67.75 per point 

Points based system dependent on:

  • their total prescription volume in 2020/21;
  • which Domains are claimed for; and
  • whether they are a PCN lead or non-PCN lead.
‘Pharmacy Quality Scheme’
Pharmacy Quality Scheme 2021/22 – Aspiration payment
1st December 2021 70% of the number of points within the band in which contractors are placed (the Aspiration Payment does not include the extra points that can be earned for being the Pharmacy PCN Lead). The value of each point for the aspiration payment is set at £67.75 (i.e. the minimum value of a point for PQS 2021/22).
NHSBSA has published a spreadsheet detailing the banding that pharmacies have been put into for PQS 2021/22
‘Pharmacy Quality Scheme’
COVID-19 Costs
(incurred between 1 March 2020 – 31 March 2021 for the delivery of NHS pharmaceutical services)
1st October 2021

Contractors could claim for the following:

1. Additional staff costs due to COVID-19

2. Costs incurred to make premises COVID-19 secure

3. IT and communication costs to support home working and virtual patient contact; and

4. Notified closures for infection control purposes (maximum 14 days)

Reimbursement will appear as: ‘Reimbursement of Covid-19 costs’


Adjustment will appear as:
‘Reimbursement of Covid-19 costs adj’


Recovery will appear as:
‘Recovery of 20/21 Covid-19 Cash Advance’

CPCS –GP referral pathway engagement and set up Payments depended on when the claim was submitted by a contractor and processed and verified by the NHSBSA £300 engagement and setup payment if contractors undertook a range of actions to get ready for rolling out the referral pathway in their area by 30th June 2021 ‘GP Referral Pathway Engagement Fee’
COVID-19 Lateral Flow Device Distribution Service Early Sign-Up Fee Registrations made from 29th March – 31st March 2021 were paid on 1st June 2021. Registrations made from 1st – 18th April 2021 were paid on 1st July 2021 £200 + VAT Early sign-up fee (providing contractor signed up before 11:59pm on 18th April 2021) COVID Test Kit Registration Fee
Pandemic Delivery Service (Essential service)* Monthly – the service was extended until 31st March 2021 for all clinically extremely vulnerable (CEV) patients living in England Paid on the same line as ‘Transitional Payment’. It will show as a total figure
Pandemic Delivery Service (Essential service)* Monthly – service extended until 31st March for all clinically extremely vulnerable (CEV) patients living in England

Payment bands up to end of February 2021

Paid on the same line as ‘Transitional Payment’. It will show as a total figure
Pharmacy Quality Scheme (PQS) 2020/21 Part 2 1st April 2021 The funding was divided between qualifying pharmacies based on the number of points they have achieved up to a maximum £96 per point. Each point had a minimum value of £48, based on all pharmacy contractors achieving maximum points ‘Total of other amounts authorised’
Discharge Medicines Service (DMS) set up fee 1st April 2021 Set-up fee of £400 covered the costs of preparing to provide the service, principally training staff and putting in place a standard operating procedure for the service. Any pharmacy on the pharmaceutical list on 1st February 2021 automatically received this payment ‘Discharge Medicine Review Fee’
PPE claims (standard) PPE claims (standard) Payments depended on when the claim was submitted by a contractor and processed and verified by the NHSBSA. November 2020 Schedule of Payments which was paid on 1st February 2021 was the first available Schedule to include payments for PPE ‘PPE Claims’
PPE claims (exceptional) As above Depends on amounts claimed ‘PPE Claims’

Further Resources

Monthly payments

Factsheet: Using Your Schedule of Payments to Monitor Performance

For more information on this topic please email info@psnc.org.uk

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