Reimbursement for reasonable additional costs for flu delivery

Reimbursement for reasonable additional costs for flu delivery

November 18, 2020

NHS England and Improvement (NHSE/I) has made available additional funding to the Greater Manchester system to support community pharmacies to cover reasonable additional costs to deliver this year’s extended flu programme.  This is to recognise that providers have had to deliver the flu vaccination service using alternative delivery models due to social distancing requirements, including the use of alternative off site locations. Pharmacy contractors can claim reimbursement from 1 September 2020 for the full cost or a contribution towards the cost related to the hire of a venue and cold storage to deliver the seasonal flu vaccinations advanced service.

The funding available to community pharmacies is subject to the conditions set out in the Drug Tariff and is restricted to contributions towards the costs of:

  • additional venue hires and associated costs
  • additional fridges/mobile cold storage.

It is the contractor’s responsibility to read the guidance and relevant section of the Drug Tariff and ensure that this request is not already covered by the service specification for the standard off-site delivery of flu vaccinations, before considering making an application.

Once the contractor is satisfied that it has read, understood and meets all the required criteria and is able to put forward a case including supporting evidence to apply for payment under this arrangement, it should then submit its application to Greater Manchester Team for consideration.

Contractors can claim up to £200 for the hire of the venue, but where the hire of the venue costs less than £200, only the actual cost of the hired venue may be claimed/reimbursed.

Contractors can also claim a one-off cost for cold storage when claiming for the cost of venue hire on the initial application. Contractors are advised to keep evidence of related spends i.e. receipts, for post payment verification purposes.

GM has been allocated a fixed sum, for this purpose, reimbursement will be on a first come first served basis, and once the budget has been used no further application can be authorised.

In order to access this fund contractors will need to obtain authorisation from the Greater Manchester Team by means of the completed attached  form submitted to england.gmtop@nhs.net to claim the reimbursement cost. 

For more information and details regarding claiming reimbursement, please following this link.




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