Extended FP34C submission deadline for prescriptions dispensed in December 2022

With New Year’s Day (1 January 2023) falling on a Sunday and its substitute Bank Holiday (2 January 2023) occurring in the first five days of the FP34C submission window, pharmacy contractors have an extra day, until the end of 6th of January, to submit their December FP34Cs using the Manage Your Service (MYS) portal and to dispatch their prescription bundle to the relevant pricing division at the NHSBSA. The extended submission deadline applies in any month where one or more Bank holiday occurs during the first five days of the month.

In these months, the earlier advance payment date will remain as four working days from the extended submission/dispatch deadline of the 6th of the month. Contractors who submit their FP34C declaration through MYS no later than the 6 January 2023 will secure access to earlier advance payments on 12 January 2023. Contractors who submit their December FP34C figures late through MYS (between 7-24 January) will NOT receive any earlier advance payments but instead will receive their advance payments in accordance with the normal payment timetable i.e. on 31 January 2023.

Please note the requirement to submit electronic Claim Notification (CN) messages or Electronic Reimbursement Endorsement Messages (EREMs) within the first 5 days of the following month remains unchanged. To avoid any delays to payment for electronic prescriptions dispensed in December (Dispense Notification messages submitted by 31 December 2023), contractors must submit the corresponding CN messages or EREMs no later than the 5 January 2023.

To avoid any administrative charges of £25 for late submission of prescription forms, pharmacy contractors must also dispatch their prescription bundle to the relevant pricing division at the NHSBSA no later than 6 January 2022. PSNC’s briefing titled ‘Administrative charges for late submission of prescription forms‘ provides guidance for pharmacy teams on correct end of month submission processes and information regarding how the £25 deduction for late submissions is administered by the NHSBSA.

Further details on the earlier advance payment arrangements for contractors are outlined in this PSNC Briefing. Pharmacy contractors can also view an on-demand version of a webinar presented on the changes to advance payments and FP34C submission requirements.

For any queries regarding payments please contact contractorpayments@nhsbsa.nhs.uk.